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frozen seafood with ice

How Do You Ship Frozen Food and Keep It Frozen?

Shipping frozen food is a delicate process that requires careful attention to maintaining the appropriate temperature to preserve the quality and safety of the goods. Without proper handling, the risk of food wastage and potential health hazards increases significantly.

In this blog post, we will guide you through the essential steps of shipping frozen and cold foods, offering practical advice to ensure your products remain perfectly frozen throughout their journey. Let's dive right in!

How to Ship Frozen Foods

Below is a step-by-step process on how to ship frozen food and keep it frozen:

Step 1: Use Proper Packaging


boxes with packaging material
Credit: Envato Elements/ Andy_Dean_Photog

The first step in shipping frozen foods is selecting the right packaging. You want to ensure that your items remain frozen throughout the shipping process. Here are some useful packaging options:

Insulated Boxes: Select sturdy, frozen food shipping containers such as insulated foam containers or thick-walled cardboard boxes lined with insulating material. Styrofoam or foam insulation works effectively for this purpose.

Dry Ice Packs or Gel Packs: Place dry ice packs or frozen gel packs in the package to maintain a low temperature. Dry ice packs are crafted from a unique material known for their exceptional ability to retain an extremely cold temperature. On the other hand, gel packs are made from a special gel that can retain moderate temperatures. If you want to ship frozen food cheaply and effectively, dry ice is the better option.

Bubble Wrap: For fragile frozen items or items with irregular shapes, consider using bubble wrap to provide cushioning and prevent damage during transportation.

Packing Peanuts: Use packing peanuts or other insulating materials to fill any empty spaces within the package. This minimizes heat transfer and ensures that the frozen items remain surrounded by a cold environment.

Step 2: Prepare the Frozen Food


woman holding block of frozen veggies
Credit: Envato Elements/ yanishevskaanna

Properly preparing frozen food before shipping is vital to preserving its freshness and quality. Follow these essential steps to ensure your frozen items stay frozen during transit:

Fully Freeze the Items: Make sure the refrigerated and frozen foods are thoroughly frozen before packing. The colder the items are at the start, the longer they will stay frozen during transit.

Remove Excess Air: Air is the enemy of frozen food as it can lead to freezer burn and diminish the quality of your items. To prevent this, remove as much air as possible from the packaging. Vacuum sealing is an excellent method for achieving this, but you can also use ziplock bags and gently press out the air before sealing.

Wrap Individually: Wrap each item individually, especially if they are in direct contact with dry ice or gel packs. This ensures that the frozen items stay insulated and do not absorb too much cold from the cooling agents.

Group Similar Items Together: Grouping similar frozen items together can help maintain a consistent temperature within the package. For instance, place meat products in one section and vegetables in another. This prevents cross-contamination and helps keep the frozen food fresh.

Step 3: Choose the Right Carrier


delivery man holding box
Credit: Envato Elements/ NomadSoul1

Selecting a reliable shipping carrier is a critical aspect of ensuring that your frozen food arrives at its destination in perfect condition. Not all carriers are equipped to handle perishable items, so it's essential to research and consider certain factors before making a decision. Here are some essential steps to help you choose the right carrier for shipping your frozen goods:

Research Shipping Options: Take the time to research different shipping carriers and their specific services for shipping frozen food. Look for carriers that have experience in handling perishable items and inquire about their track record of successful deliveries. When inquiring, don't forget to ask about the cost to ship frozen food and assess whether it fits within your budget.

Transit Times: Consider the transit times offered by various carriers. The faster your frozen items reach their destination, the better chance they have of staying frozen throughout the journey. Look for carriers that ship frozen food overnight or offer expedited shipping options, especially if you're shipping to a distant location.

Special Handling Services: Check if the carrier provides special handling services for frozen food shipments. Some carriers offer temperature-controlled shipping options, which can be a valuable feature for ensuring the freshness of your items.

Packaging Requirements: Inquire about the carrier's packaging guidelines for shipping frozen food. Ensure that your chosen carrier aligns with your packaging methods to avoid any issues during shipping.

Step 4: Include Proper Labels


man placing label on box
Credit: Envato Elements/ zGel

Proper labeling and clear instructions are crucial when shipping frozen food to ensure that the carrier handles your package correctly and that the recipient knows how to handle the frozen items upon delivery. Here are some essential tips for effective labeling:

Clearly Mark the Package: Use bold and visible labels to indicate that the package contains perishable frozen food items and should be handled with care. Clearly state "PERISHABLE" and "KEEP FROZEN" on multiple sides of the package to ensure visibility.

Include Shipping and Recipient Information: Place a shipping label with the recipient's address, contact number, and any specific delivery instructions on the package. This will enable the carrier to deliver the frozen food to the right location promptly.

Handling Instructions: Attach a clear set of handling instructions on the outside of the package. These instructions should include information on the type of cooling agent used (dry ice or gel packs), as well as precautions to take while handling them.

"Do Not Delay" Notice: To prevent any unnecessary delays, include a notice on the package, requesting the carrier to deliver the package as soon as possible upon arrival at each facility.


Shipping frozen food can be achieved successfully by following the right steps and using proper packaging. Remember to thoroughly freeze the items, use insulated packaging with gel packs or dry ice, choose a reliable carrier, and label the package correctly. By adhering to these guidelines, you can ensure your frozen goods arrive at their destination frozen, fresh, and ready to enjoy.

Are you looking for an effective way to ship frozen food and maintain its temperature? Check out Nice Packs Dry Ice Packs. Designed for maximum efficiency, Nice Packs will maintain low temperatures throughout the shipping journey, ensuring your frozen food arrives safely. Shop with us today.

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