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Sending Food in the Mail: An In-depth Guide on What You Can Send

Ever wished you could mail a slice of homemade cake to a loved one far away? Or perhaps you're a small business looking to expand your product delivery. Whether you're sharing home comforts, spreading festive joy, or reaching out to customers, sending food through the mail is a unique way to bridge the distance. However, ensuring that the food arrives as tasty and fresh as it was when you packed it can be a bit of a challenge.

In this blog post, we're going to walk you through the ins and outs of sending food in the mail. We've got some great tips and tricks that will ensure your food parcel reaches its destination in perfect, mouth-watering condition. So, let's dive right in.


What Kind of Food Can You Mail?


The types of food you can mail generally fall into two categories: perishable and non-perishable food items. Understanding the characteristics of each can help you decide the best foods to send and the best ways to send them.


Non-Perishable Foods


tinned corn opened

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Non-perishable foods are items that don't require refrigeration or any special temperature controls. These are the easiest, most hassle-free foods to send through the mail because they have a long shelf life and aren't easily damaged. Below is a list of non-perishable foods that you can mail:


1) Dry Goods: Foods like rice, beans, pasta, oats, and grains are a safe bet. They're sturdy and have a long shelf life, making them suitable for mailing.

2) Packaged Foods: Canned goods, jarred items, and commercially-packaged snacks (like chips, cookies, and granola bars) can also be sent without much worry about spoilage.

3) Baked Goods: Certain baked goods such as cookies, biscotti, and certain types of cakes (like fruitcakes or pound cakes) that are less likely to spoil, can be safely shipped.

4) Spices and Teas: These can be sent without any problem, and they make a great gift for foodies.

5) Dried or Smoked Meats: Items like beef jerky, smoked salmon, or summer sausages can be mailed as they don’t require refrigeration.


Perishable Foods


vegetables and fruits displayed

Credit: Envato Elements/ AtlasComposer


Perishable foods are a little trickier to send. They require temperature controls to prevent spoilage during transit. Here are some categories of perishable foods you can mail:


1) Fresh Fruits and Vegetables: These can be shipped, but it's essential to choose items that aren't easily damaged, like apples or oranges, and they should be packaged to prevent bruising.

2) Cheeses: Hard cheeses, which do not require refrigeration until opened, are safe to mail. Soft cheeses that require refrigeration can also be mailed but need to be packaged with proper insulation and ice packs.

3) Homemade Foods: Many people love sending homemade treats like cookies or brownies. If they're not too moist or creamy, they can be mailed with appropriate packaging.

4) Chocolates and Confectioneries: These sweet treats can be sent via mail but consider the temperature conditions as they may melt during transit.

5) Frozen or Refrigerated Food: Believe it or not, you can also ship frozen food in the mail. Items like frozen steaks, seafood, or pre-made meals can be shipped, but they require careful packing.


How to Ship Food Safely Through the Mail: A Step-by-Step Process


Sending food through the mail is not just about slapping a label on a box; it requires careful consideration of the type of food, insulation, packing materials, and even the weather. Here's a step-by-step guide to making sure your food package arrives fresh, undamaged, and ready to enjoy:


Step 1: Choose the Right Box


woman holding a stack of boxes

Credit: Envato Elements/ myjuly


Your first line of defense against the rigors of the postal system is a sturdy box. Insulated shipping boxes are the best choice for shipping food. These boxes are designed to withstand pressure and protect their contents from damage.

When selecting a shipping box, consider the size and weight of the food items you're shipping. There should be enough space for both the food and the necessary packing materials, but the box should also be small enough to prevent excessive movement.


Step 2: Protect the Food


woman packaging in cling wrap

Credit: Envato Elements/ KaterinaDalemans


Depending on what you're shipping, additional protection may be necessary. For instance, jarred items should be wrapped in bubble wrap to prevent breakage. Baked goods should be individually wrapped in plastic wrap to maintain freshness and prevent them from drying out.

If you're shipping multiple items in one box, consider wrapping each item separately or placing them in food containers to prevent cross-contamination and damage.


Step 3: Fill the Empty Spaces


packing peanuts in box

Credit: Envato Elements/ AZ-BLT


Once your food items are properly wrapped and placed in the box, you'll likely notice some empty spaces. These voids can cause your food items to shift during transit, potentially leading to damage. Use packing materials, such as packing peanuts, bubble wrap, or crumpled newspaper, to fill these spaces and keep your food items secure.


Step 4: Insulate Perishable Foods


Nice Packs dry ice packs

Credit: Nice Packs


Perishable foods require extra care to maintain the right temperature during transit. Start by packing these items in a leak-proof plastic bag to prevent any spills. Then, place the food and a cold source, like frozen gel packs, cold packs, or dry ice packs, inside a styrofoam box. This styrofoam box should then be placed inside your shipping container or box.

Remember, the goal is to keep the food at or below 40° F to ensure food safety, so more insulation might be needed for longer transit times or hotter weather.


Step 5: Double-Pack for Extra Security


woman placing wrapped box into another box

Credit: Envato Elements/ FabrikaPhoto


If you're sending perishable foods, or simply want to add an extra layer of security, consider double-boxing. This involves packing your food items in a smaller box, then placing this box inside a larger one. The space between the boxes can provide additional insulation, and it also offers more protection against drops or punctures.


Step 6: Seal the Box Properly


man sealing box

Credit: Envato Elements/ ijeab


Once your food is carefully packed, it's time to seal the box. Use strong packing tape, not scotch or masking tape, to close the box securely. Tape all seams of the box to prevent heat or bacteria from entering, and to keep the cold air inside if you're shipping perishables.


Step 7: Label Your Package


man placing label on box

Credit: Envato Elements/ ijeab


The final step in packaging your food for shipping is proper labeling. Clearly write or print the recipient's address on the box. If you're shipping perishable items, mark the box with "Perishable" or "Keep Refrigerated" to alert the postal service to handle the box with care.




By following these steps, your food package will be well-protected from the moment it leaves your hands until it reaches its final destination. It may seem like a lot of work, but the joy of sharing your favorite foods with loved ones is worth the effort.

If you want to make your food shipping experience even more seamless, check out Nice Packs. Our premium dry ice packs and insulated shipping boxes are designed to ensure your package arrives just as fresh and delicious as when you sent it. Shop with us today.